Government
Industry Application Scenarios
Internal and external data security risks for government
In the past two years, most of the major cybersecurity incidents reported by government agencies that reached level 3 severity were caused by human error. These errors include improper data leaks, lack of access control enforcement, and failure to protect sensitive data, all of which increased data risks. In addition, the Ministry of Digital Affairs’ 2024 cybersecurity live-fire drill identified three major weaknesses: encryption mechanism failures, code injection vulnerabilities, and invalid access control. Implementing data security management and strengthening personnel cybersecurity awareness are key to advancing government cybersecurity.
Facing both internal risks and external cyber threats, data protection must be approached from a zero-trust perspective by building multi-factor verification for data sharing applications and vendor collaboration mechanisms. Secure digital collaboration tools should also be established. At the same time, government agencies should preserve detailed file operation logs. Whether for regulatory audits or internal/external security incidents, preserved digital evidence and visualized key information can assist in problem-solving.
Challenges in government agency data management
Lack of access management and secure sharing
Public sector data is abundant and hierarchically segmented, making internal and external cross-project data access management complex. How to establish a centralized yet privacy-preserving sharing channel is a key issue.
Tracking and auditing risky file behaviors
Citizens’ and employees’ personal data and sensitive documents are dispersed across project teams. How to effectively manage the flow of risky files to prevent improper leakage of confidential information remains a challenge.
Vulnerable systems and legacy equipment
Outdated equipment and operating systems that have not been updated for years often contain vulnerabilities that become entry points for hackers, leaving sensitive data within agencies highly exposed.
Difficulty collecting digital evidence after cybersecurity incidents
Traditional servers make it difficult to collect and utilize user file activity logs. When cybersecurity incidents occur, quickly gathering digital evidence for proof remains problematic.
Zero Trust File Management System strengthening data security and management resilience
2023 Certification of Cybersecurity Service Capability by the Ministry of Digital Affairs ｜2023 Recognition of Autonomous Information Security Products
ASUS OmniStor Zero Trust File Management System, built on Cloud Native Data Protection, provides multiple data defense mechanisms to create an integrated single data storage platform for large government organizations. It enables efficient internal collaboration and secure external sharing, while also providing security and auditing functions for long-term archival of historical project data and administrative documents. Supporting remote and multi-site work environments, it accelerates the government’s digital transformation.
ASUS OmniStor
Data governance to reduce risks and enforce least privilege access
Layered and centralized management by role-based authorization
- Group permission settings
- Project data proxy management mechanism
- One-click transfer for departing employees
Secure file sharing mechanisms
- Encryption mechanisms for transmission and storage
- Data non-residency and watermark
- Native cloud architecture for integration with enterprise systems
Multi-factor authentication for strict control
- Diverse sharing and access models
- Support for SSO single sign-on to secure account and password access
- Improper sharing link management
Ransomware containment and protection
- Alerts for abnormal file behaviors and sync suspension
- Multi-version file backup and recovery
- Recycle bin recovery mechanism
Log query and reporting
- User login and file activity logs
- Administrator platform operation logs
- Project folder permission list reports
Open platform for diversified access applications
- Support for desktop and mobile operating systems
- Support for mainstream browsers and Drive access
- API integration with systems
ASUS OmniStor
Benefits for government agencies
Protecting key digital assets with a user-friendly interface
Supporting multi-level government organizations to store, share, and manage commonly used project proposals, administrative announcements, and historical documents in familiar environments. By centralizing previously scattered cross-departmental resources, employees can meet diverse work needs, whether in remote or multi-site collaboration, while ensuring privacy of sensitive data and preventing improper leakage of government secrets or citizens’ personal information.
Building multi-layer defense and secure exchange mechanisms
Traditional government data exchange mechanisms suffer from large email attachment limits and security concerns from using unmanaged third-party cloud services. OmniStor helps agencies establish multi-layered data protection mechanisms. Whether sharing meeting records and project data internally, or providing bid-related files and project submissions externally to contractors, risks are mitigated through encryption, authorization, and data non-residency.
Strictly controlling the flow of risky data and tracking abnormal activities
Government data volume has multiplied over the years. Facing multi-level and multi-location organizations, OmniStor provides risk data detection and protection mechanisms. Automated processes reduce the time and labor burden on IT staff managing numerous data storage servers. For regulatory or internal audit needs, file access logs can be integrated with third-party visualization and situational analysis services to assist in key decision-making and digital evidence gathering.