Education
Industry Application Scenarios
Data Security Issues in Educational and Research Institutions
During the implementation of education policies, personal data of students, parents, and faculty is frequently involved. If the administrative units of educational and research institutions fail to comply with relevant confidentiality regulations during audits, procurement, and other operations, resulting in sensitive data leakage, it not only damages the institution’s reputation but may also lead to criminal liability in severe cases. In addition, teaching evaluation data, teaching materials from faculty, and student performance assessments have traditionally been scattered across various storage devices, often maintained by outsourced vendors, which inevitably poses data security management risks. How to effectively control and protect critical teaching data from being leaked, while ensuring the preservation of digital teaching assets, has become a core issue in the education sector.
Data Management Challenges for Educational Institutions
Risks of Personal Data Privacy Leakage
A large volume of personal data, such as student grades, new student information, and even faculty or parent data, is often maliciously sold or leaked. This not only fails to protect the rights of teachers and students but also violates criminal confidentiality laws.
Data Fragmentation Affects Access Efficiency for Teachers and Students
Teachers and students often exchange or share files using USB drives, which are prone to damage, loss, or virus infections. Furthermore, email systems cannot handle large file attachments, making even simple file exchanges difficult.
Incomplete Backup Mechanisms Lead to Loss of Data
If backup management mechanisms are flawed, the damage or loss of storage devices could result in the loss of massive amounts of data, leading to unpredictable and irreversible risks.
How to Align with the Digital Learning Wave
With the rapid development of digital education and the increasing volume of teaching data, building an infrastructure that provides both data protection and high scalability has become a common goal for educational organizations.
Laying the Cloud-Based Digital Transformation Infrastructure for Educational Institutions
2023 Certification of Cybersecurity Service Capability by the Ministry of Digital Affairs ｜2023 Recognition of Autonomous Information Security Products
ASUS OmniStor Zero-Trust File Management System, centered on Cloud Native Data Protection services, employs multiple data security defense mechanisms to create a convenient and secure unified platform for storing and exchanging digital learning files, large volumes of research data, and sensitive personal information within educational organizations. It enables faculty, students, and researchers to sync, back up, and share learning materials through high-speed campus networks, enhancing mobile learning capabilities and preparing for the future wave of digital learning.
ASUS OmniStor
Efficient Access to Educational Files Enhances Mobile Learning Capabilities
Comprehensive encryption mechanisms and personal data risk detection
- Encryption for transmission and storage
- Personal data risk detection mechanism
- Risk reports assist in auditing access records
Ransomware protection mechanism prevents spread of threats
- Replaces NAS sharing vulnerabilities
- PC abnormality detection alerts and sync suspension
- Multi-version data recovery from the cloud
Integrated management of educational data
- Consolidating dispersed data into a single platform
- Administrators can restrict file size
- File request function supports large file uploads from
Diverse access to digital learning documents
- Real-time access via devices and web
- Project folders for collaborative work
- Online document co-editing enhances group work efficiency
Sync and backup safeguard learning materials
- Data sync enables learning anytime
- Automated Backup safeguard learning materials
- Multi-version backups preventing content loss
Building a solid infrastructure as a development foundation
- Software-defined storage with high scalibility
- Data deduplication prevents redundant storage
- Native cloud architecture with open APIs
ASUS OmniStor
Application benefits for educational and research institutions
Efficient file integration enhances learning mobility for teachers and students
Teaching materials, research papers, and learning files are diverse and complex. OmniStor provides an integrated platform to store all data and applies data deduplication technology. If multiple teachers save the same teaching material under different accounts, the system automatically detects identical identifiers and stores only one original copy, significantly reducing storage consumption. With diverse access methods—including desktop applications, mobile devices, and web browsers—users can access, edit, and sync the same data without it being scattered due to multiple revisions. This builds a fast-access, unified data platform for educational institutions.
Establishing personal data and sensitive risk detection to reduce leakage possibilities
Student personal data and grades are often subject to internal leaks or malicious external attacks. In addition to https transmission encryption and aes-256 storage encryption, OmniStor also provides the value-added application module OmniStor Protect, which detects whether uploaded files contain personal data risks. Files are only released after review, and detailed logs are recorded for auditing. OmniStor also supports the icap protocol for integration with third-party security applications or api integration with auditing systems to manage file transfers, ensuring that all personal data remains fully protected.
Unlimited scalability to meet the massive growth of educational files year after year
In the past, nas-based shared file management often faced challenges when additional space was required. Expanding by adding hard drives into different slots caused difficulties in file searching due to the lack of a unified namespace. Additionally, during handovers, data and permissions were often tied to individual users, leading to space recovery issues. OmniStor’s software-defined storage removes hardware limitations, integrating all hardware resources into a single platform. For end-users, storage space appears unified, and capacity can be flexibly scaled infinitely. During handovers, data can be fully transferred in a hierarchical structure, while storage space is automatically reclaimed once accounts are deactivated, achieving highly efficient it data management.
A highly flexible open platform for modernizing the digital education journey
OmniStor integrates commonly used ad/ldap to reduce account/password management risks and provides open apis for integration with existing educational applications, such as extending email storage server architectures. This accelerates the adoption of a consistent cloud application experience. With its native cloud infrastructure, OmniStor not only ensures secure and efficient data operations but also lays the foundation for future innovative services, step by step advancing cloud strategies to meet the high expectations of leadership for digital education transformation.